In your document, place the cursor where you wish to create a cross-reference to the comment you created in step 1.For instance, C1 could refer to your first comment bookmark.
Provide a name that you want to use to reference this comment.Choose the Bookmark option from the Insert menu.(Not the comment mark in the document, but the actual text of the comment.) Select the text of the comment that you just entered.Insert the first comment that you wish to later cross-reference.The final possible approach involves the use of bookmarks and hyperlinks, along with comments. For instance, you might mark all instances of passive voice restructuring with green highlighter, and all instances of possessive/plural confusion with purple highlighter. Then, when that comment is applicable to a piece of text, highlight that piece of text using the same highlighter color. If you have a limited number of "standard" explanatory comments you use in editing documents, you could add a "legend" at the beginning of a document that ties the explanation to a specific highlighter color. At later points in the document, when you want to refer to the same lengthy comment, insert a comment as you normally would, but then in the comment itself say "See Comment 1" or "See C1." This removes the need to retype the original lengthy comment, provides a reference to the reader, and gives them a non-changing comment number to reference.Īnother possible solution is definitely low-tech and uses Word's highlighter feature. You know that Word numbers comments automatically, but when you actually insert a comment you could first type a comment identifier, such as "Comment 1," "C1," or "#1." Then, go ahead and type your lengthy comment. If your desire is to limit the verbiage in the Comments area of Word, you can manually number your own comments and then reference them. There are some ways you can approach the problem, however, that may provide the desired result. Unfortunately, there is no intrinsic way to do this using Word's Comment feature. He asked if there is a way to add a comment a single time and provide multiple references to that single comment. Gabriel uses Word's Comment feature to add comments to documents he edits.